[XenCustomize] Project Tracker

Compatible XF 2.x versions

Additional requirements: PHP 8.0.0+

License: Single-use License (1 License, 1 website) https://xencustomize.com/about/license-agreement/

Updates duration: 6 Months / $35.75 Renewal / $50 Branding Removal

Visible branding: Yes, but removable with payment

XenCustomize Project Tracker for XenForo 2!

A beautiful, fully-featured project management & public roadmap system — built right inside your XenForo community.

Stop juggling spreadsheets and scattered forum threads. Project Tracker brings milestone-based project management, a stunning public roadmap timeline, live activity logs, and a watch/notification system — all deeply integrated into XenForo's native look and feel.

Whether you're shipping software updates, running a game server, organizing community events, managing a creative project, or anything in between - Project Tracker was redesigned from the ground up to be truly multi-purpose. Define your milestones however makes sense for your workflow: "2.1.0", "Beta Launch", "Phase 3", "Summer Event" - the system adapts to you.

Show your community exactly what you're working on. Turn transparency into your biggest competitive advantage.

Key Highlights

Beautiful Roadmap Timeline

A stunning milestone-based timeline lets your community follow every project and update. Fully permission-controlled.

Flexible Milestone System

Milestones aren't locked to version numbers. Name them anything. Each milestone has its own status, progress bar, activity log, roadmap items, and optional changelog URL.

Fully Custom Roadmap Item Types

Create unlimited item types (Task, Feature, Bug, Goal, Event…) from Admin CP with custom Font Awesome icons and colors - zero code required.

Live Activity Work Logs

Log dated work entries with notes per milestone. Members with access see a real-time activity feed, making your project feel alive and actively maintained.

Watch & Notification System

Members can watch projects and receive XenForo alerts or emails when work logs are posted or project status changes.

Insights & Activity Charts

Each project page features an interactive chart showing monthly or yearly activity momentum across milestones and item types.

Tiered Access & Privacy Controls

Mark projects private, gate roadmap items and work logs behind user group permissions, and create compelling premium membership tiers.

Smart Per-Project Milestone Sorting

Choose how milestones sort per project: version number order, last activity date, alphabetical, or creation order. Fully independent per project.

Inline Management — No Page Reloads

Add, edit and delete both roadmap items and work log entries directly on the project page with smooth animations. No page reloads, no context switching. Works across all XenForo 2.3.x releases.

Complete Feature List

Projects & Milestones

Unlimited projects with title, description, custom URL and project icon
Project lifecycle statuses: Planned, To-Do, In Queue, In Progress, Released
Per-project visibility: Visible or Private (with graceful teaser fallback for guests)
Project initial launch date tracking
Unlimited milestones per project with fully custom titles
Milestone progress percentage (0–100%) with visual progress bar
Milestone status labels, release date, and optional changelog/detail URL
Last activity date auto-tracked per milestone
Per-project milestone sort mode: version number / last activity / alphabetical / creation order
Status-priority sort: active milestones always float above released ones regardless of sort mode

Roadmap Items & Item Types

Admin-managed item types - create any type you need (Task, Feature, Bug, Goal, etc.)
Per-type custom Font Awesome icon and color code
Drag-and-drop display order for item types in Admin CP
Roadmap item states: Planned, In Progress, Completed
Completed items visually distinguished in the roadmap list
Link any roadmap item to a forum thread with an external link indicator
Per-item display order within each milestone
Add new roadmap items inline directly from the project page — no page reload
Edit and delete roadmap items inline on the project page — no page reload
Roadmap access fully controlled by XenForo user group permissions
Blurred teaser with upgrade prompt shown to users without roadmap access

Work Logs & Activity

Work log entries with date and notes, scoped per milestone
Add new work logs inline directly from the project page — no page reload
Inline edit work log notes without leaving the page
Inline delete with overlay confirmation and fade-out animation
Log list auto-collapses when a milestone has more than 5 entries
Work log access controlled by XenForo user group permissions
Blurred premium teaser shown to users without log access
CSRF-protected edit and delete actions
Self-contained JavaScript — no XenForo version dependency issues

Watching & Notifications

Members can watch any project individually
Notify on: new work logs, project milestone status changes, or neither
XenForo native alert notifications
Email notifications with dedicated email templates
Per-project watch settings managed via overlay (no page reload)
Watch/Unwatch button in the project header with live toggle state

Statistics & Insights

Per-project interactive chart (powered by Chartist.js - already bundled with XF)
Monthly and yearly chart display modes
Chart tracks: milestone count, work log count, and per item-type counts over time
Toggle individual data series on/off via chart legend
Sidebar stats panel: total milestones, total logs, per-type item counts, last activity, current status
"Latest Released" and "Active Development" milestone shown in the sidebar stats

Public UI & Experience

Project index with card grid layout and status filter tabs:
- Planned, To-Do, In Queue, In Progress, Released
Per-status color-coded cards with progress indicators
Full timeline view per project with milestone status markers
Project icon upload support (custom image, with fallback)
Open Graph meta tags for rich social media sharing previews
JSON-LD structured data for improved search engine visibility
Fully responsive across desktop, tablet and mobile
XenForo style variable integration - works with any XF style including dark mode
Custom style properties available for status label colors

Permissions & Access Control

View Project Tracker (master gate)
View Roadmap Items
View Work Logs
View Private Projects
Edit Roadmap Items
Edit Work Logs
All permissions fully assignable per XenForo user group
All project and milestone management is admin-only
Graceful teaser/upgrade prompt shown for every locked section

Admin & Technical

Full Admin CP panel for all project, milestone, item, and log management
Admin log list with project and milestone filtering
Admin item list with project and milestone filtering
Step-based upgrade system with clean database migrations
Clean uninstall - removes all tables with no leftover data
Compatible with XenForo 2.3 (all 2.3.x releases)

Ideal Use Cases

Project Tracker was built for our own software development workflow - then significantly redesigned to be genuinely multi-purpose. Here are just some of the ways communities are using it:

Software & addon development - Track releases, features, and bug fixes. Show users what's shipping next.
Game servers & mod communities - Keep players engaged between patches with transparent changelogs and active dev logs.
SaaS products & startups - Run a transparent public roadmap to build trust with your user base between releases.
App & plugin developers - Post your roadmap publicly, build hype, and collect community feedback per milestone.
Community events & campaigns - Organize multi-phase events with task tracking and progress logs per stage.
Creative studios & freelancers - Share project phases and milestones with your audience or clients.
Content creators - Track video series, book chapters, or course production milestones with your community.
Build & construction logs - Document phases and post progress updates for followers tracking your project.
Music & creative production - Share album phases and keep fans engaged throughout your creative process.
Esports teams & competitive orgs - Track season goals, roster milestones, and team development phases.

Perfect For...

XenForo addon and theme developers who want to show customers their products are actively maintained
Game server and mod community owners who want to keep players engaged between updates
Community owners with paid memberships who want to add real value to premium tiers via gated roadmap/log access
Creators and operators who value transparency and want to build deeper trust with their audience
Teams running public-facing projects - open source, nonprofit, or community initiatives
Any XenForo site owner managing multiple ongoing projects who wants everything in one place with no external tools

Why XenCustomize?

Battle-tested - We use Project Tracker on our own live XenForo forum. Every feature ships after real-world use.
Actively maintained - Compatibility across all XenForo 2.3.x releases verified. Updates ship as XenForo evolves.
Purpose-built for XenForo - Not a generic plugin wrapper. Every screen designed specifically for the XenForo UX.
XF-native architecture - Built on XF entities, repositories, services, and the permission system. Extends cleanly, breaks nothing.
No vendor lock-in - All data lives in your own database. No external APIs, no cloud services, no tracking.
Responsive support - Questions answered, bugs fixed. We're reachable and we stand behind our work.

Uncertain about a specific feature?

If you need a functionality that isn't clearly mentioned above, please don't hesitate to contact us before making a purchase. Once you've bought and downloaded the add-on, your order can't be refunded.