Google workspace email - managing sent emails

[Alvin63]

I recently switched to Google Workspace email a couple of months ago, and it's all going well and even delivering my weekly newsletters. However, I noticed that my sent email folder was enormous and it contains every single email sent by the forum. So I went through deleting a lot of of them in bulk. Only to then find it had deleted everything in the inbox as well! There wasn't much in the inbox, but I take it that if I reply to an incoming email and I delete my sent email, it deletes the incoming one as well? Never did get the hang of how gmail works.

So is there a way round this? ie prevent all site emails sent from showing up as sent in the gmail workspace email? So the only things in "sent" are emails I've replied to?

 

[ENF]

I recently switched to Google Workspace email a couple of months ago, and it's all going well and even delivering my weekly newsletters. However, I noticed that my sent email folder was enormous and it contains every single email sent by the forum. So I went through deleting a lot of of them in bulk. Only to then find it had deleted everything in the inbox as well! There wasn't much in the inbox, but I take it that if I reply to an incoming email and I delete my sent email, it deletes the incoming one as well? Never did get the hang of how gmail works.

So is there a way round this? ie prevent all site emails sent from showing up as sent in the gmail workspace email? So the only things in "sent" are emails I've replied to?

The simple answer is that you should probably not be using the forum account to reply to or send emails yourself.

If you're using Workspace, use one account for the forum mail only and then either use a separate email (free) or create another workspace account to use for your business communications. There's no real good way to isolate forum mail from your own mail when using the same account. So long as you use a workspace account to send emails, they're going to be saved in someone's sent folder somewhere.

 

[MySiteGuy]

Wordspace really isn't meant for bulk email such as a forum notifications. Amazon SES is prefect for this, and very inexpensive. It takes a bit of setup work, but once completed, it will cost the average non-big board less than a can of a soft drink or soda each month. They also have a free tier for the first 12 months.

 

[Alvin63]

The simple answer is that you should probably not be using the forum account to reply to or send emails yourself.

If you're using Workspace, use one account for the forum mail only and then either use a separate email (free) or create another workspace account to use for your business communications. There's no real good way to isolate forum mail from your own mail when using the same account. So long as you use a workspace account to send emails, they're going to be saved in someone's sent folder somewhere.

Thanks - I don't really use it other than for forum business or to reply to the occasional incoming email or from the contact us email. But yes it's clearly not going to be functional as a normal email address now - I did quite a bit of networking from it.

Wordspace really isn't meant for bulk email such as a forum notifications. Amazon SES is prefect for this, and very inexpensive. It takes a bit of setup work, but once completed, it will cost the average non-big board less than a can of a soft drink or soda each month. They also have a free tier for the first 12 months.

Thanks. I did try to sign up to AWS some time back and gave up - I didn't even understand half the application! It was extremely complicated and talking about things I had no idea what they were. I think you needed a Phd in quantum analytical business

I'm missing my old server email - it worked so well lol!

All my outgoing forum automated emails are in server logs so I still don't understand why they need to be in a gmail sent folder.

 

[RobinHood]

Wordspace really isn't meant for bulk email such as a forum notifications

Can Google's SMTP relay be used?

Route outgoing SMTP relay messages through Google - Google Workspace Admin Help

Set up your on-premise email server for SMTP relay through Google servers If your organization uses Microsoft Exchange or another SMTP service or server, you can set up the SMTP relay servi

support.google.com

They seem to have a 10k email a day limit per user for Google Workspace.